Coronavirus Resource Page

Click here to view Frequently Asked Questions.

Click here to submit questions. We will work to answer and publish all submitted questions. 

Coronavirus Resource Page
Posted on 03/19/2020
Posted on March 25, 2020

A Safer at Home Order has been issued for Topeka and Shawnee County. Beginning Thursday, March 26 at 12:01 a.m., residents will be directed to stay at home to help limit the spread of COVID-19. This order is in effect until April 26, 2020. Please click here to review more details on this order. Educational institutions, for the purposes of facilitating distance learning, are exempt. We will, however; support this order and make changes to best protect our staff, families, and community.

Lunches
Grab-and-Go lunches will continue to be available at Logan Elementary School and Seaman Middle School, Monday-Friday, from 11-noon. 

Effective Monday, March 30, USD 345 Food & Nutrition Services will be offering mobile sites at various locations as an added convenience to our families from 11:00-11:30 am, Monday-Friday.

Mobile Site Locations
Meadowood Mobile Home Park (clubhouse)
1900 NW Lyman Road 66608

Brittany Place Mobile Home Park (south of office)
1735 NW Lyman Road 66608

Garfield Estates (near mail boxes)
1800 NE Burgess Ct 66608

Wilcox Trailer Court (parked on Independence)
1940 NW Wilcox Ct 66608

Sunflower (caravan) Front Entrance
106 NW US Highway 24 66608

Coachlight Village Mobile Home Courts North (office 195 Coachlight)
195 NE Coachlight Drive 66617

Evening Star Mobile Home Park (near mailboxes/storm shelter)
1441 N. Taylor 66608

Emery Lake Apartments (next to the playground/bus stop)
4800 NW Fielding Pl 66618

Woodland Park at Soldier Creek (entrance of Magnolia at Redbud Cir)
NW Redbud Cir 66617

We will also be offering a limited home lunch delivery service to families who qualify for free and reduced lunch status and meet one of the below requirements. Please email kkabus@usd345.com to request home delivery.

1.) No transportation is available.
2.) The family is in a quarantine status.

School Supplies and Technology
School supply and technology distribution will proceed as previously scheduled. Principals have been in contact with students and families regarding supply and technology pick up. Please follow the Principals’ schedules to help protect the health and safety of our staff and families.

Continuous Learning Plan
The Seaman USD 345 Continuous Learning Plan (CLP) is ready for our students and families.

Click here to view our USD 345 Continuous Learning Plan webpage.

Please take the next few days to familiarize yourselves with this plan. The CLP provides guidance to our teachers, students, and families as we shift to this new way of teaching and learning. You will also find a CLP Parent Guide for a one page explanation of our continuous learning plan’s philosophy, areas of focus, and minutes of instruction per day.

Building Access
All USD 345 Seaman School District buildings will be closed to the public during the Safer at Home Order. The district is still open for business but asks the public to conduct such business by telephone or email. Staff will only be able to access the building during regular school hours through the front entrance and on a very limited basis. All staff must sign in at the front office upon entering. We can’t stress enough how important it is to make these visits as infrequent as possible and very brief. All USD 345 fitness and gym areas will continue to be closed to everyone. Our custodians and other essential staff will be working hard to keep our services running and the buildings sanitized for your health and safety so please be mindful of your footprint.

Frequently Asked Questions
New answers to your frequently asked questions have been added to our FAQ page. Please continue to submit your questions through the online form so we can answer and post for everyone's benefit. With news changing daily, answers may change as we keep the health and safety of our community in mind.

Our top concern is the health of our students, their families, our staff, and community. We’re looking forward to partnering with families more than ever, as we navigate this new opportunity for continuous learning.

Please stay abreast of the latest information on the CDC and the KDHE COVID-19 website. We continue to stay in close contact with public health officials as we respond to this ever-changing situation.


Posted on March 20, 2020

As you all know, the decision to close schools for the rest of the school year does not end our year of learning for our children. We will rise to the challenge of truly providing “Learning Without Limits” during this unprecedented time and we are looking forward to partnering with our families as we experience this new form of learning. As we navigate these uncharted waters together, I ask all of us to have grace and patience for each other while keeping the best interests of our students in mind.

We know there are many questions on what continuous learning will look like in our district. On Wednesday, March 25, you will receive the district’s continuous learning plan. This plan will be guidance for USD 345 educators to meet the immediate need of supporting learning outside of our normal practices. Your principal(s) are available at your school(s) to answer questions about the continuous learning plan for your child(ren). Please contact your principal(s) during the week of March 23, if needed. Instruction from our teachers is set to begin on Monday, March 30. Once instruction begins for your child(ren) March 30, your first point of contact for questions would be your teacher(s) just like normal school.

On March 19, the USD 345 Board of Education held a special meeting to discuss and take action on items related to the COVID-19 school closure. You can watch the special board meeting here for more information.

To quickly recap, the board approved the release of school lunch refunds upon request. Parents should call 785-575-8650 if they would like to request a refund on their remaining school lunch balance.

The board also voted to reduce the credits required for graduation from 25 to 21, for the class of 2020. Graduation requirements will be modified to follow the state’s minimum requirements for this school year. Click here to view the KSDE requirements in comparison to Seaman High School.

The board also approved the district to submit a waiver that will allow USD 345 to reduce the required school hours and provide continuous learning. This waiver will allow USD 345 to keep our scheduled last day of school as May 20, 2020.

Technology
If you have not filled out the district technology/internet access survey, please take a few moments to do so. We will be working closely with families to meet their needs, as continuous learning takes place.

FAQs
Click here to view our FAQ page. We are still accepting submissions, and will answer as best we can and in a timely manner, to help keep our staff, students, families, and community updated with news around the COVID-19 school closure.

Lunches
Effective Monday, March 23rd, grab-and-go lunches will be available at Logan Elementary School and Seaman Middle School, M-F, from 11-noon. Child(ren) must be present to receive lunch. We have also put together a list of additional food resources around our community. Click here to view.

Please stay abreast of the latest information on the CDC and newly launched KDHE COVID-19 website. We continue to stay in close contact with public health officials as we respond to this ever-changing situation.

Our top concern is the health of our students, their families, our staff, and community. We’re looking forward to partnering with families more than ever, as we navigate this new opportunity for continuous learning.



Posted on March 19, 2020

We will have a special board meeting tonight at 6pm to discuss the COVID-19 school closure, how this closure will affect the class of 2020, plans for continuous learning, and more.

This meeting will be closed to visitors as a precautionary measure against the spread of COVID-19. The meeting will be live streamed here: https://www.youtube.com/channel/UCFYelWT1QPf4dNdWrjxgG6w

If you have specific questions, please submit them through this Google form. We will try to answer questions at the meeting and then work to compile and publish a list of FAQs. https://forms.gle/YJDvTM8nMdeb5JLbA


Posted on March 17, 2020

Today, March 17, 2020 Governor Laura Kelly announced all school facilities will be closed for the remainder of the 2019-2020 school year. At this time, all school activities (including graduation, prom, spring sports, etc.) are postponed, indefinitely. Our current situation prohibits us from identifying specific dates for rescheduling.

We have been working on contingency plans, including how we can meet the continuous learning needs of our students. In addition, we continue to provide breakfast and lunch to our students and stand ready to provide social and emotional support to our students and staff as needed. Principals are in buildings during regular school hours and are available. Should you need any assistance, please call ahead to your building and schedule a visit so we can be ready to assist you quickly and effectively. We remain committed to helping our families and staff in any way we can.

Our staff and board of education are also working on other critical issues, such as what this means for our class of 2020, how this will affect next school year, and what impact this will have on our employees. We will provide updates on these and many other issues as soon as the information is available.

The Kansas State Department of Education (KSDE) has assembled a task force to establish guidelines for school districts in creating continuous learning plans during extended school closures. The USD 345 Teaching and Learning Department will closely monitor the work of KSDE while collaborating with our own principals, instructional coaches, and teachers to develop and implement learning opportunities for our students.

As you know, we have many online resources that are already in place so you may already be in contact with your student’s teacher(s), and that’s great. Our goal is to create a continuous learning plan throughout the district that meets the needs of all students, while causing the least amount of strain on our parents. To help during our planning stages, we’re asking all parents/guardians to please fill out this quick survey so we can better understand your current access to technology while your child is away from school.

Parent/Guardian Internet/Technology Home Access Survey Link

Grab-and-go lunches continue to be served as a drive thru at Logan Elementary School (1124 NW Lyman Rd) for children ages 1-18, Monday - Friday from 11:00 am to noon. Please stop by and grab lunch and breakfast for your kids. We’ll be serving vehicles as they go by the front entrance of the building. We’re also in coordination with Topeka North Outreach to continue their Operation Backpack weekend food sack program from this site on Fridays.

We understand the financial impact a school closure may have on our staff members. For this reason, all USD 345 staff will be paid according to their contracted hours and wages for 2019-20 in an attempt to cause the least amount of disruption and financial hardship for our employees and families. We are committed to working together as a community to support one another throughout these unprecedented times.

Please stay abreast of the latest information on the CDC and newly launched KDHE COVID-19 website, and of course, we are placing all public notifications on our Seaman Schools Coronavirus Page. We continue to stay in close contact with public health officials as we respond to this ever-changing situation.

Executive Order No. 20-07 temporarily closing K-12 schools to slow the spread of COVID-19.


Posted on March 14, 2020

All school buildings will remain closed but offices will be open during normal operating hours with principals and office staff available to manage phone calls, visitors, and regular building needs. Please call ahead if you plan to visit so we can be ready to meet your needs as quickly as possible. Again, the earliest our schools will be reopened for our students could be Monday, March 30.

Lunch and Breakfast
USD 345 Food and Nutrition Services will have a grab-and-go lunch program at Logan Elementary School (1124 NW Lyman Rd) for children ages 1-18, from 11:00 am to noon. We will provide a lunch meal for each child, and a breakfast meal that can be picked up at the same time. Lunches will be packaged to be taken and consumed offsite to avoid group gatherings. We’re also in coordination with Topeka North Outreach to continue their Operation Backpack weekend food sack program from this site on Fridays.

Distance Learning
The USD 345 Teaching and Learning Department will be planning and preparing home learning opportunities for our students that could begin as early as next week. Our philosophy will be to support and monitor learning, but not record learning. Please be on the lookout for more information; we look forward to partnering with you on distance learning for your child(ren).

School Events and Extracurricular Activities
All school events and extracurricular activities originally scheduled during the next two weeks have been cancelled. Unfortunately, many of these events will not be rescheduled and we apologize for the inconvenience. If events are able to be rescheduled, you will be notified by building staff. We will work hard to adjust and realign to our scheduled events, once schools are reopened, to cause the least amount of disruption to our students and families.

Medication
We realize that the extended school break may cause some issues with your child’s medication. If your child has medication stored in a Seaman USD #345 health room and you need to pick up this medication we would be happy to assist you with this. Please email Jenny Crowell, Health Services Director, at jcrowell@usd345.com to set up a time to pick up any medication that you might need over the next two weeks.

Making Up Time
At this time, it is our plan to NOT make up days past our originally scheduled last day of May 20, but of course that could change depending on rules and regulations set forth by state and federal authorities. I’m confident that the widespread closure of schools and the declared national emergency will impact how schools are able to count hours, but at this point, this is still a fluid situation. We’ll continue to keep you updated as more information becomes available.

We appreciate your understanding and remain committed to providing services to our students and families. Please stay abreast of the latest information on the CDC and KDHE websites.



Posted on March 13, 2020


The Shawnee County Health Department (SCHD) announced they will be closing schools for a two-week period, starting on Monday, March 16, as a precaution against the spread of COVID-19. The earliest we will be allowed to have school again will be March 30. At the end of the two-week period, public health and school officials will reevaluate the situation. At this time, all extracurricular activities are also suspended.

All USD 345 school buildings will be closed, with the exception of staff needing entry. There will be no practices, no school events, no Boys & Girls Club, and all facility use reservations will be suspended at this time.

Grab and Go meals from the USD 345 Food and Nutrition Services will be available at Logan Elementary School (1124 NW Lyman Rd), Monday-Friday from 11:00 am - 12:00 pm during the school closure. Meals will be for children ages 1 to 18.

We will await guidance from Kansas State Department of Education (KSDE) on our next steps required to make up missed school days. We will provide all of you with specifics to those questions once we have more accurate information to share.

We will be sending out a separate email to staff regarding payroll and other information soon. I know this is a concern for our faculty, staff, and community.

Please continue to monitor the CDC website and take appropriate precautions during our time apart. We also continue to discuss creative ways in which our staff can assist our families in learning opportunities for our children. As our teachers and administrators identify specific ways in which we can assist in your child’s learning, they will be shared with you.


Media Release: Shawnee County Health Officer Orders the Suspension of Classroom and Extracurricular Activities of Shawnee County Schools


Posted on March 13, 2020

As of right now, we have not been informed of any decision regarding school closings from the Shawnee County Health Department or other health officials. If a decision to close is made, we will inform you through all communication channels via our emergency notification process.

After the conclusion of yesterday’s quarterfinal round, the 2020 KSHSAA State Basketball Tournament has been canceled. At this time, we will plan to continue all USD 345 activities as previously scheduled. If recommendations and guidelines change from local health officials regarding large group activities, we will follow their recommendations. Any cancellations of activities will be communicated, as usual.

Principals will be informing staff of schedule changes to allow more time for hand washing before breakfast, second chance breakfast (SMS & SHS), lunches, and snack times (elementary). Please contact your school nurse or principal if you have any questions regarding hygiene practices.

This situation is changing fast and we are planning now so we’ll be prepared to act quickly as needed. If schools are closed, we plan to prepare lunches that can be taken and consumed offsite. We are planning for Logan Elementary to be our meal distribution center, if needed.

We understand how concern over this new virus can make children and families anxious. Click here to view a parent resource on Talking to Children About COVID-19 (Coronavirus). We will also have social workers, counselors, and psychologists available to give guidance and support if your child is having difficulties as a result of anxiety or stress related to COVID-19.

Please continue to follow the Center for Disease Control and Prevention (CDC) guidance on protecting yourself and your family. This is a rapidly evolving situation and information will be updated as it becomes available. We will continue to keep you informed as it relates to the Seaman School District.

The health and safety of our staff, students, and community remain our top priority as we continue to monitor the novel coronavirus (COVID-19).


Posted on March 12, 2020

The health and safety of our staff, students, and community remain our top priority as we continue to monitor the novel coronavirus (COVID-19). The district continues to work closely with area schools and local health agencies as we create contingency plans and next steps in our district.

The Shawnee County Health Department (SCHD) monitors the health and health risks in our local community and has the authority to close school buildings. We will continue to follow the guidance of the SCHD. If the SCHD makes the decision to close school(s), the Kansas State Department of Education (KSDE) will advise districts on options for making up missed days.

If your family traveled to an affected area during Spring Break, please contact the SCHD for recommendations on a health screening before attending school.

Spring break has granted the district time to prepare as best we can for school to resume and we would like to share some of those efforts with you. Below, you will find some of the work that has been done to protect our students, staff, schools, and community against a potential outbreak.


The USD 345 plan for COVID-19 includes:
  • notifying parents of extra measures needed to keep germs away.

  • a communication plan for keeping parents informed. Emergency Messaging Test

  • a plan for deep cleaning schools.

    Custodial staff has been disinfecting all schools during spring break. They will continue to regularly clean and disinfect schools accordingly.

    If a school becomes contaminated, the custodial staff will disinfect and sterilize all surface area before re-entry.

  • a plan for deep cleaning buses.

    We have disinfected all buses during spring break.

    Buses all carry disinfectant spray and paper towels and will be cleaned following our normal routine.

    If needed, buses may be disinfected on a weekly basis along with regular cleanings.

  • a response plan if a student becomes ill during school.

    Each school will identify a designated (isolation) room to use if a student or staff member meets the criteria of a Persons Under Investigation. The school will work with parents and local health agencies to respond appropriately.

  • a plan for restricting school activities/large gatherings outside of school.

    KSHSAA State Basketball Info

    More guidance will be available on a case-by-case basis.

  • a plan to allow more time for hand washing at school.

    Each school will adjust schedules to allow more time for all students to thoroughly wash hands before lunch and snack times; this will be modified to include supervised hand washing.

  • continue to monitor absenteeism.

    The district currently monitors attendance reports on a daily basis and will continue these practices. The district will continue to report data to the Shawnee County Health Office when absences reach a certain threshold.

    Parents should continue to contact their child’s school to report absences.

    Parents may opt to keep their children home for health and safety reasons. Those absences will be excused.

    In the case of excused absences, schoolwork will be made up according to your teachers’ and/or building policies.

  • a plan for handling school trips.

    School officials will work closely with trip partners to determine the safety and risks for potential school trips. Decisions will be made on a case-by-case basis.

  • a plan for lunch programs, should schools close.

    Lunches will be available at Logan Elementary School. The community resource room at Logan will also be available. Please check our website for updates to our lunch program and community resource room.

Please continue to follow the Center for Disease Control and Prevention (CDC) guidance on protecting yourself and your family. This is a rapidly evolving situation and information will be updated as it becomes available. We will continue to keep you informed as it relates to Seaman School District. 


Posted on March 2, 2020

The Centers for Disease Control (CDC) released a statement regarding the potential for the spread of the Coronavirus (COVID-19) in the United States. The Seaman School District regularly communicates and partners with our local and state health departments and we are prepared to work together in the event of an outbreak.

USD 345 is following the guidance and expectations established by the Centers for Disease Control (CDC) and the Shawnee County Health Department. USD 345 Health Services staff closely monitors the health and attendance of our students and staff and we continue to be proactive in our cleaning practices.

Staff members are reminded to promote universal precautions among students, including frequent hand washing. In addition, we will monitor all travel for any school activities that may be affected.

There is currently no vaccine to prevent COVID-19. The CDC recommends the following preventative actions:

  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if your hands are visibly dirty.

The Seaman School District is committed to the health and safety of our students. Please help to keep our students and staff safe by staying informed, practicing good hygiene, and staying home or keeping children home if they have been running a fever or are exhibiting signs of a fever.

Resource Links
Kansas Department of Health and Environment http://www.kdheks.gov/coronavirus/
Centers for Disease Control https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/guidance-for-schools.html
Shawnee County Health Department: https://www.snco.us/HD/
KASB: https://kasb.org/advocacy/keyresources/ 
NSBA Legal Guide for COVID-19: https://www.nsba.org/Resources/coronavirus/legal-guide